Stay on top of every job
Keep quotes, bookings, parts, job notes, and invoices connected in one place so nothing slips through the cracks.
The base system for mobile mechanics
Run your mobile mechanic business from the van.
Vanbase helps mobile mechanics quote jobs, track parts, manage work, send invoices, and keep service history sorted without drowning in admin.
Today in the van
7 Jobs Booked
Keep work moving, parts tracked, and invoices ready to send before the day gets away from you.
Quotes ready
3 waiting to send
Outstanding invoices
2 need follow-up
Brake service - Ford Ranger
Parts ordered, customer approved
Ready today
Logbook service - Toyota HiAce
Invoice drafted and notes saved
Invoice next
Battery replacement - Mazda BT-50
Customer history attached
Booked in
- Your office, workshop, stockroom, and admin desk in one system
- Designed around how mobile mechanics actually work
- Professional enough to run a serious business
The problem
Too much admin. Not enough time on the tools.
When your van is your workshop, office, parts room, and job board, things get messy fast. Quotes get delayed, invoices pile up, parts go missing, and chasing payment eats into your day.
1 place
for customer details, job notes, and service history
Less chasing
on quotes, invoices, and outstanding payments
More control
without adding more software complexity
Why Vanbase
Get organised without turning into an office worker.
Vanbase is built for mobile mechanics who want one practical system that helps them stay on top of the business side, look more professional, and spend less time buried in admin.
Look more professional
Send clean quotes and invoices, keep service records tidy, and give customers confidence that you run a serious business.
Save time on admin
Spend less time digging through messages, notebooks, and spreadsheets and more time doing paid work.
Features
Everything your business needs, based in the van.
Vanbase keeps the critical parts of your day connected so you can quote faster, stay organised, and turn finished work into paid work without the usual scramble.
Quotes that are quick to send
Create and send quotes without rewriting the same details over and over.
Jobs that stay under control
Track booked work, job status, customer details, and follow-ups in one simple workflow.
Parts and notes in one place
Keep what was sourced, fitted, and recommended attached to the right job.
Invoices without the scramble
Turn completed jobs into invoices faster and stay on top of what has and has not been paid.
Service history that wins repeat work
Keep a clean record of past work so you can answer questions fast and look sharp with returning customers.
Built around the reality of the van
The system is designed for operators on the move, not for a fixed workshop front desk.
How it works
Built for real operators, not generic workshop software.
Vanbase is made for mobile mechanics who run their business from the van, not from a front desk. It is practical, straightforward, and focused on helping you take control of the admin side without adding more friction.
What you can expect in a demo
- How Vanbase handles quotes, jobs, parts, and invoices in one place
- How service history stays attached to the right customer and vehicle
- How the workflow reduces paperwork without changing how you work in the field
- How the system helps you look sharper and stay more in control day to day
What operators want
Simple. Fast. Practical. No fluff.
The best systems do not make you feel like you need to become an office manager. Vanbase is about helping you stay organised, keep work moving, and look professional while you stay focused on the tools.
Admin under control
Less paperwork, less chasing, and less double handling across the day.
Business that looks sharp
Professional records, cleaner communication, and better customer confidence.
Control without complexity
Everything important in one place, without the weight of a bloated ERP-style system.
Preview
A serious software brand, grounded in the real world.
The Vanbase experience should feel capable, clean, and easy to trust. The platform preview gives a sense of the brand direction and the practical, operator-first layout we are building toward.
Platform preview
Quote to job
Turn approved quotes into booked work without rewriting the details.
Invoice follow-through
Keep completed work, customer notes, and invoice status tied together.
Operator-first workflow
Customer history, parts used, job notes, and next actions stay connected in one practical system.
“This looks like it actually gets how a mobile mechanic works. Not flashy for the sake of it. Just sorted.”Example testimonial direction for future customer proof
“If I can quote faster, keep track of parts, and stop chasing invoices in five different places, that’s a win.”Example testimonial direction for future customer proof
Request a demo
See how Vanbase fits the way you already work.
Book a demo and we will walk you through how Vanbase can help you quote faster, stay organised, and get paid with less hassle. No fluff. Just a practical walkthrough of how it works.
Request your demo
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